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Sr. Administrative Assistant TH0309543

Sr. Administrative Assistant TH0309543
Simsbury, CT 06089
12 Month Contract
Current location is Simsbury, however the unit will be moving to Hartford in the 4th quarter.
This position is based in Simsbury, CT and provides the administrative functions and support for the 5 Vice Presidents and their teams in Personal Lines Marketing and Product Management. This position requires flexibility, ability to multi-task, excellent interpersonal skills, project coordination experience and the ability to work with a variety of individuals across the company. This position requires timely and effective decision making in addition to prioritization and organization of work.
Administrative Support
o Independently performs all administrative activities for the leadership team, day to day coordination of meetings, meeting rooms and schedules
o Coordinating and managing larger scale/complex meetings requiring conference room research and reservation, conferencing capabilities for remote attendees, coordinating across multiple calendars to schedule participants.
o Typing and composing emails, memos and communications/announcements as required using Microsoft (MS) Word/ templates, and Outlook.
o Preparing MS Powerpoint presentations and basic MS Excel spreadsheets as required.
o Managing expense reporting
o Coordinating travel planning to involve scheduling, booking, etc.
o Managing the on-boarding of new hires to include ordering Laptop/PC, phone system, IT requests for software, coordinating with facility management regarding office moves and space.
Office Management
o Managing incoming and outgoing mail.
o Ordering and managing office supplies (i.e. printer cartridges, paper, supplies, etc.).
o Answers and screens incoming calls.
o Greets and escorts important clients and partners, provides them with guest internet access, meeting rooms, etc.
Project Work
o Serves as a lead on special projects as required.
o Supports special assignments as identified.
o 5+ years of administrative assistant/executive secretary experience
o Microsoft (MS) Office skills, specifically Outlook, Word, Excel, and Powerpoint preferred
o Takes initiative, ability to work independently with minimal direction
o Strong interpersonal, communications skills and executive presence
o Builds effective relationships
o Ability to multi-task and lead others as required
o Flexible, dependable and professional
o Detailed oriented with strong organizational skills
o Ability to manage and coordinate work and team schedules - multi-task
Additional Position Requirements:
o Serves as a lead on special projects as required.
o Supports special assignments as identified.
o 5+ years of administrative assistant/executive secretary experience
o Microsoft (MS) Office skills, specifically Outlook, Word, Excel, and Powerpoint preferred
o Takes initiative, ability to work independently with minimal direction
o Strong interpersonal, communications skills and executive presence
o Builds effective relationships
o Ability to multi-task and lead others as required
o Flexible, dependable and professional
o Detailed oriented with strong organizational skills
o Ability to manage and coordinate work and team schedules - multi-task
Candidate must be able to support multiple vice presidents in Product and Marketing, as well as interact with key external partners.


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